Position Title:                  Class III K-8 Registrar

Work Days:                      230 Days

Reports To:                      Principal

Evaluation Tool:               GaLEADS

FLSA Status                     Non-Exempt

Salary Range:                  $24,159-35,864

POSITION SUMMARY:

The K-8 Registrar manages student enrollment, records, and academic documentation while providing administrative support to school administrators, faculty, staff, parents, and students. They ensure accurate record-keeping, facilitate the registration processes, and support the efficient operation of the school.

CERTIFICATE/LICENSE REQUIREMENTS, QUALIFICATIONS, EDUCATION, AND WORK EXPERIENCE:

HS Diploma or GED required; Associate/Vocational/Technical degree in a related field or higher preferred; 1-3 years of related experience preferred; or an equivalent combination of education and experience.

DUTIES/RESPONSIBILITIES: 
 

1. Register and withdraw students in collaboration with Centralized Registration and manage the intake process.
2. Assist in generating reports and monitoring student data, as requested by school leadership.
3. Maintain the master schedule in Infinite Campus and schedule students to appropriate courses.
4. Maintain student permanent records in filing cabinets; update new information that the student turns in (e.g., change of address or telephone number).
5. Enter various data into Infinite Campus, post grades, produce Progress Reports and Report Cards; coordinate quarterly honor roll lists and email to District Office contact by designated deadlines.
6. Ensure accuracy of gradebooks, make grade corrections as necessary; post grades or make changes to transcripts as approved by administrators.
7. Receive and disseminate transcripts and records requests from other schools and educational facilities concerning former students.
8. Assist teachers with questions about Infinite Campus and parents with Parent Portal.
9. Handle/Troubleshoot school level Infinite Campus issues/problems; attend update meetings for Infinite Campus, FTE, EIP, etc.
10. Manage “flags” in Infinite Campus aligned to guidance from the Director of Student Information Systems.
11. Work closely with Admin, SpEd Lead Teacher, and MTSS Department during FTE count window.
12. Create and print reports from Ad Hoc when requested by Administrators.
13. Set teachers' schedules in Infinite Campus.
14. Create schedules for all students, ensure rosters are correct (e.g., Gifted, ESOL, and SPED classes), and maintain master schedules.
15. Type letters and memos, and create forms for the principal and school.
16. Scan educational records to schools and state agencies when requested in a timely manner.
17. Take minutes in various meetings as requested.
18. Perform other related tasks as assigned by the principal and other central office administrators as designated by the Superintendent.

KNOWLEDGE, SKILLS, and ABILITIES:

1. Proficiency in using administrative software, particularly Infinite Campus
2. Strong computer skills, including proficiency with Google Apps (Google Docs, Sheets, Drive), along with Microsoft products including word and excel. 
3. Knowledge of Georgia's educational regulations and guidelines. 
4. Ability to handle confidential information with discretion. 
5. Strong communication and interpersonal skills. 
6. Ability to maintain a positive and inclusive school environment. 
7. Proficiency in using technology for administrative tasks and record-keeping. 

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS:

1. Ability to work well with teachers, school administrative teams, and district office leaders.
2. Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
3. Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
4. Must be regularly, predictably, and reliably at work.
5. Ability to be present at the physical worksite.
6. Must perform tasks involving prolonged periods of standing, walking, and sitting.
7. Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
8. Vision, hearing, written, and verbal communication are essential factors in performing required tasks.

All applicants should apply through our internal application portal (Yoss). 

https://yossplatform.com/companylogin/Valdosta

Please send questions to Dr. Smith, Principal of Pinevale Elementary School, at valerie.smith@gocats.org