Position Title: School Secretary

Position Schedule:  11 months (209 days)

Location:  Scott Elementary School
Reports To: Principal

Start Date: To Be Determined

FSLA:  Non-Exempt

Primary Function: The job of School Secretary/Receptionist is for the purpose/s of providing secretarial and administrative support to the Administration; communicating information to students, parents, staff, and/or other districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees. 

Requirements:

• Educational Level: High School Diploma or equivalent. Formal training in office practices and experience preferred
• Experience:  3- 5 years of general office experience, preferred
• Certification/License Required:  None
•  Proficiency Skills: Written and oral communication skills, ability to deal with multiple tasks, organizational skills, ability to operate office machinery, computer competence
•  Personal skills: Pleasant personality, cooperative attitude, physical skills, and stamina to perform essential duties.

General:

1. Maintains a pattern of prompt and regular attendance.

2. Demonstrates professionalism by reporting to work and assigned duties on time.
3. Demonstrates knowledge and proficiency in the use of computer applications as applicable to job responsibilities.
4. Demonstrates appropriate verbal and written communication skills.
5. Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.

6. Complies with the school system, state, and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
7. Maintains confidentiality of sensitive information and material; adheres to chain of command.
8. Maintains a professional appearance as outlined by local BOE policy.
9. Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient school. 

10. Participates in professional organizations, workshops, and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
11. Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
12. Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style.
13. Monitors compliance with policies and laws concerning areas of responsibility.

Secretary/Receptionist

14. Answers telephone and screens, refers, records and follow through on messages; maintains files of correspondence and records.
15.  Acts as receptionist for the school, setting a positive tone for pupils, parents and visitors; assists students parents and visitors entering the office area.
16. Types correspondence, generate reports, proofread typed materials for correct grammar, spelling, punctuation word usage.
17. Enters daily student attendance in the student information system. Print attendance reports as needed.
18. Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties and/or agencies.
19. Utilizes technological resources to facilitate workload and enhance office operation; assists in updating office procedures.
20. Utilizes student information system to access information as needed.
21. Maintains calendar, schedules appointments and meeting for Principal; maintains schedule of local meetings open to the public to include maintaining an updated listing of who to contact in case of emergencies.
22. Maintains confidentiality of sensitive information and materials; adheres to chain of command.
23. Maintains and manages files, records, materials, supplies, and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
24. Promotes positive relationships with local school personnel, central office staff members, parents and the general public by assisting whenever possible.

25. Assist with student registration and backup bookkeeping responsibilities as needed.
25. Performs all other duties and responsibilities as assigned by the supervisor/principal.

Job Contact:  Selena Dawson, Principal 

                       Scott Elementary School

                       (229) 225-2631