JOB DESCRIPTION:  School Bookkeeper 

CONTRACT TERMS: 210-day calendar 

SALARY SCHEDULE:  SCCS District Classified Salary Schedule Grade 10

REPORTS TO:  Principal

FLSA:  Non-Exempt

QUALIFICATIONS:

• Standard high school diploma or General Educational Development (GED)
• Technical training preferred
• Prior experience in bookkeeping is required
• Computer, bookkeeping, and calculator skills 
• Such alternatives to the above qualifications as may be appropriate and acceptable

ESSENTIAL FUNCTIONS & DUTIES:

• Maintain accurate financial records within state laws/regulations and local policies, and keep the principal advised of all school accounts 
• Provide daily administrative support by performing a variety of secretarial/clerical functions
• Effectively communicate with the supervisor to ensure that attention is given to pertinent matters
• Follow instructions and operate within the limits of standard practices and procedures
• Assist in maintaining efficient office operations by providing clerical relief as needed
• Interact effectively with the general public, staff members, students, teachers, parents, and administrators
• Demonstrate competency in the use of technology-based resources, including computers, faxes, printers, productivity software, such as Internet use, word processors, spreadsheets, and email, as well as understanding the concepts of data management and system security
• Assist in the operation and maintenance of all office machines and equipment to promote efficiency.
• Compose correspondence, memos, reports, budgets, handbooks, and other materials as needed
• Receive, collect, and disburse funds in accordance with established policies, regulations, and guidelines.
• Code and classify fiscal documents and post a variety of accounts, ledgers, and other records
• Reconcile monthly bank statements and subsidiary accounts, making adjustments as needed
• Process purchase orders; review check requests for proper documentation; prepare checks to pay bills; post ledgers, and maintain balanced accounts
• Compile, type, file, and maintain forms, summaries, reports, and records as necessary to ensure accurate, up-to-date accountability.
• Receive payment, and make change for lost book fines, yearbooks, pictures, field trips, and other obligations.
• Perform tasks related to the school’s store, such as selling paper, pencils, and books; maintain records; and order supplies.
• Inventory and request office supplies and materials as needed for daily operations
• Advise the principal of the ongoing status of all accounts and investigate the status of ongoing financial activities and their impact on fund balances
• Provide advice to students and sponsors on finance-related procedures and regulations covering school projects, field trips, fundraisers, and procurement issues. 
• Possess and maintain a valid and appropriate license, certificate, and/or credential as may be required for this position
• Follow work scheduling and attendance requirements in a regular, predictable, and punctual manner
• Participate in training programs to increase skills and proficiency related to the assignment.
• Review current developments, literature, and technical source information related to job responsibility
• Ensure adherence to good safety procedures
• Follow federal and state laws, as well as State and local Board policies, including those related to the confidentiality of student and personnel records, standardized test material, and other information

PHYSICAL REQUIREMENTS:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting (50 pounds), carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. 

Generally, the job requires 50% sitting, 30% walking, and 20% standing.  

CONTINUING EDUCATION/TRAINING:

Annual training with the CFO.

CLEARANCES:

Criminal Justice Fingerprint

Background Clearance

EVALUATION:

The performance of this job will be evaluated at least annually by the Principal, in accordance with the provisions of the Board’s policy on staff evaluations.

NONDISCRIMINATION NOTICE

Social Circle City School District does not discriminate based on race, color, national origin, religion, age, disability, or sex in its employment practices.  It is the policy of the Board of Education to comply fully with the requirements of Title VI, Title VII, Title IX, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA), the Age Discrimination in Employment Act (ADEA) and all accompanying regulations.